Automated provisioning and secure collaboration for a global Enterprise AI and Analytics leader

A global enterprise AI and analytics company, trusted by some of the world’s largest organizations to enable data-driven decision making, needed to automate user provisioning and deprovisioning across Microsoft 365 and SharePoint.

The Challenge

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The client relied heavily on SharePoint, with more than 600 sites created for different departments and purposes

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Other IAM solutions could provision at the Office 365 level, but not at the granular level of control over access to individual sites within SharePoint

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With 2000+ employees and high levels of attrition and churn, manually provisioning and deprovisioning users across so many sites was not practical

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Incorrect or outdated access could expose sensitive information, while identifying and fixing such errors was time-consuming and difficult

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While being on-boarded, new users needed to be assigned access to the correct SharePoint sites based on their department, designation, and role

SOLUTION

Akku’s Solution

Solution Illustration
  • A deep integration of Akku with Office 365 was implemented, enabling provisioning and deprovisioning not just at the O365 level but across SharePoint sites as well
  • All SharePoint sites were mapped to departments, designations, and roles, ensuring users were automatically assigned the right level of access at onboarding
  • A DIY workflow engine allowed administrators to update provisioning logic and conditions at any time without external support
  • Automatic deprovisioning ensured that when employees left the organization or moved internally, their access was immediately revoked or updated

Real-world Outcomes

Outcome
  • Manual errors in provisioning and deprovisioning were eliminated, ensuring that only the right people had access to the right data
  • Automated processes saved significant time for IT teams, reducing the administrative burden of managing 2000+ users across 600+ sites
  • Granular access control within SharePoint improved security by preventing unauthorized access to sensitive information
  • The client gained greater agility, with the ability to update access workflows independently as organizational needs evolved

By choosing Akku as their IAM platform, the client was able to achieve their goals of secure, efficient, and fully automated identity and access management across Microsoft 365 and SharePoint.

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