Tag: IAM advantage

When should you implement an IAM solution?

In which stage of the user or employee lifecycle should an IAM solution ideally be implemented? The answer is: Right at the beginning, during onboarding. When the IAM is implemented early, it becomes part of the organization’s culture and ethos.

Provisioning and onboarding

Access to necessary applications and data needs to be provisioned as soon as the employee is onboarded. When an IAM is not used, access may be provisioned improperly with the intent to keep track manually and perform proper provisioning later.

For enterprise-level organizations with a huge number of employees, this causes issues at a later stage, as you may not have a proper record of the rights provided to each individual. When access provisioning is done properly with an IAM, access privileges will be tracked automatically to keep track of what access is and is not given to each employee.

Redundant data capture is also a real problem as the same data is entered by the new employee in the HRMS and then in the IAM for provisioning. By using a single platform, the redundancy is eliminated.

Single-platform onboarding

Instead of onboarding through multiple tools such as an HRMS or ERP, you can complete onboarding through a single platform – an IAM, such as Akku. You can also integrate your HRMS with Akku’s REST API, if you prefer. When using Akku for onboarding, your employees can upload all required induction documents through the IAM dashboard itself. This could include proof of identity documents, experience certificates, etc. Akku also allows you to set deadlines and schedule reminders for each employee. 

Why choose Akku?

Many businesses choose to work with Active Directory to simplify onboarding. However, there are certain issues with AD, including non-seamless remote working and of course, the enterprise-level costing.

Additionally, in as much as 50-70 percent of cases, in our experience, employees are brought in via a different tool and then asked to provide details on IAM as well. Instead, you can streamline the process with Akku, a tool that allows single-point data capture for onboarding.

Data Logging and Audit: The IAM advantage

One of the key functions of an effective Identity and Access Management (IAM) solution is data logging, to capture and store information about which users access what applications, and when. These logs can help to drive effective decision-making through auditing in three key areas – financial, security, and compliance. Here’s how.

Financial audits

Optimization of software licensing is an area where your IAM can play a role in financial auditing. 

Through the logs maintained by your IAM, it is possible to extract actionable insights on the actual usage of software licenses that your organization owns, and therefore the number of users actively using each application, and whether there is very low usage of certain applications.

This makes optimization possible by reducing the number of licenses for specific applications if they are in excess, and by dropping or retiring applications that are not being used.

It is important to note that most IAMs will only capture the base data that would feed such audits and analysis, and generally would not provide these insights within the platform. However, if you are working with a highly flexible IAM, such customizations should be possible to implement.

Security audits

Logging user actions can help companies improve security as it is a way for administrators to detect breaches early, and also analyze and provide verifiable evidence of the source of breaches.

An effective IAM solution would maintain detailed logs monitoring all access and activity on the organization’s apps, ensuring that there is no unaccounted access. This provides complete visibility into which users have accessed which applications, and when.

Security auditing verifies whether all documented protocols are being followed and assists in preventing and tracking down malicious activity. To maximize the security benefits of audit logging, logs should be reviewed regularly and often enough to detect security incidents.

Compliance audits

Compliance audits help to ensure the efficiency of compliance programs, to ensure that your organization achieves and maintains certifications and recognized standards, in turn leading to improved customer loyalty and satisfaction.

Your IAM can help to provide verifiable evidence of compliance with security, data protection, and privacy standards and laws. This is achieved through features such as multi-factor authentication and enforcement of strong password policies. Similarly, prompt deprovisioning of user accounts through a single sign-on (SSO) functionality, and dissemination of mandatory employee communications through the common platform of the IAM go a long way towards complying with statutory standards.

Compliance logs are also useful when it comes to following General Data Protection Regulation such as respecting employees’ right to be forgotten.

Are you making the most of the logs captured by your IAM to manage financial, security, and compliance audits at your organization? Unlock the value of your data, and take it even further with customized reporting and dashboards with a highly flexible IAM solution like Akku.