Akku is a great way to control and authenticate communication channels for any enterprise.
One of the biggest threats to any organization is the possibility of a data breach, which can result in loss of data, loss of trust, and ultimately, loss of growth of the business. This makes data security a critical aspect to consider in any enterprise.
An important consideration, especially for SME businesses, is to secure their data – most companies still look for a way to do it in the traditional approach to data security – with an on-premise local environment.
Running the organization with an on-premise environment requires a dedicated workforce, this can be replaced with a secure cloud-based environment. But how does this fit in with Akku? Akku is a pure cloud Identity and Access Management solution that can be integrated with cloud, hybrid or on-prem applications.
So how can Akku help your organization?
Akku’s first great feature would be its Single Sign-on (SSO), where any enterprise’s user accounts and applications can be integrated into a single platform – making access easy for users and control easy for admins.
Unauthorized access is restricted by Akku, which is built on a certificate-based authentication architecture.
It is also possible to filter the content accessed by an organization’s users – DNS filtering to control websites that can be accessed, YouTube filtering to ensure only relevant video content is viewed, and even personal email blocking to improve productivity and security.
Akku also maintains highly granular logs, allowing for detailed reporting on user behavior – time, location, OS and so on for users logging in.
These are just a few of the functionalities that Akku brings to the table to add value to your organization’s data security.
So fight back against data breaches, and tell the world “My Data and Communication are secure!”
As per a survey by Forrester Research (Forrester Consulting Thought Leadership Paper, February 2017), in the last 4 years, out of every three organizations, two have had an average of at least 5 breaches. There are nearly 6 billion data records that were stolen and lost in the past 10 years. According to www.breachlevelindex.com, an average of 165,000 records are compromised every hour. According to this article published on www.csoonline.com, global cybercrime related damage is expected to exceed US$ 6 trillion annually by the year 2021.
How can IAM help protect data?
Identification: Users make their claim on their identity by entering a username and verify through an authentication process
Authentication: Authentication may be a password or may rely on advanced technologies, such as biometric and token-based authentication
Authorization: The IAM system must then verify the user’s authorization to perform the requested activity and also ensure that users perform actions only within their scope of authority
Together, these three processes combine to ensure that specified users have the access they need to do their jobs, while unauthorized users are kept away from sensitive resources and information. Effective IAM solutions help enterprises facilitate secure, efficient access to technology resources across these diverse systems.
Identity and Access Management (IAM) is the information security discipline that allows users access to appropriate technology resources, at the right time. It incorporates three major concepts:
According to this article on BizTech magazine, improved data security is one of the three main reasons to deploy an IAM solution.
The article highlights the fact that consolidating authentication and authorization functionality on a single platform provides IT professionals with a consistent method for managing user access. And when a user leaves an organization, IT administrators may revoke their access in the centralized IAM solution with the confidence that this revocation will immediately take effect across all of the technology platforms integrated with that IAM platform.
Most people use a Password Manager to save their account passwords. A password manager is an app or device which serves as a single collection point for all of a user’s account credentials. LastPass and Dashlane are two well-known password managers in the market. The usage of a password manager presents a security risk in case of a data breach. In fact, as per the Independent, the password manager LastPass was hacked and a data breach did occur, compromising user credentials.
Another high-risk method that many users follow is to save their passwords in their browsers, and use auto-fill for convenience.
In today’s world, data breaches are the highest level of threat – don’t forget, all your data is being protected by your passwords! No security initiative can come with 100% convenience – but it is important to understand and prioritize security.
This is even more important for enterprises, where the tools they are providing their users to manage their passwords are eventually protecting the company’s data.
There are enterprise IAM tools available in the market which help enterprises to provide a secure single sign-on (SSO) and other access control lists such as IP- and device restrictions, time and location restrictions, and multi-factor authentication. These functionalities help end users as well as administrators to protect company data with additional layers of protection.
Delving deeper into MFA as a means to improve password security, the trend today is that many leading SaaS providers have started deprecating SMS as the medium to send the OTP, since this is an old-school method and comes with dependencies in order to serve its purpose. The modern and more convenient way to run an MFA is using TOTP and push notification.
Implementing a single sign-on (SSO) with an MFA is a powerful way to boost the security of your passwords while ensuring a minimal compromise on the convenience front. And of course, type your password each time instead of saving it in your browser or a password manager to minimize the security risk.
At most enterprises, data centers are a repository of information contained within a network of servers from where data is transmitted to other touch points for processing. While these data centers could be cloud-based or on-premise, the security of such business-critical data is of paramount importance.
There could be several vulnerabilities in your network in the form of entry points that seem like they can be ignored. While there are several measures you can implement to physically secure your data center, it takes a lot more to secure remote or even on-premise servers from virtual attacks. An effective data center security solution will allow you to intuitively monitor all the entry points for possible attacks and ensure that you are protected against any breach.
Staying Protected Online using an Identity and Access Management Solution
The two biggest focus areas for any security solution are authentication and authorization. Although there are overlaps in the usage of the two terms, there are distinct in the way they allow access of data.
Authentication determines if the user trying to enter a system is in fact who he/she is claiming to be, while authorization determines whether the user has the permission to access the data or application that he/she is attempting to access.
A comprehensive IAM solution should be able to intelligently allow you to do both by acting as the Identity Provider (IdP) for your cloud, on-premise or hybrid network and interact with the servers in the data centers to check for authentication and authorization using advanced, yet easy to implement, system architectures.
The Akku Solution
CloudNow’s Akku is an enterprise-grade IAM solution that plays this role perfectly using its custom SAML to provide a robust Single Sign-on (SSO) solution, or to integrate with an SSO solution already in place for your other applications. As an IdP, Akku communicates with the server at the time of login to carry out authentication and validate authorization.
By using a high-end security solution, you can effectively control access to your network and data center and reduce the number of resources dedicated to data center security.
Akku also removes any need for any middleware which could otherwise complicate or even corrupt the security system.
The implementation of an efficient and cost-effective security solution like Akku can go a long way in allowing you to focus on improving the operational efficiency of your organization instead of being caught up with the security threats to your data.
Your password – your secret passphrase or PIN that you use for your email, social media profile, or applications at work – is necessary for you to gain access to your accounts. But more importantly, your password plays a critical role in ensuring that no one else has access to your accounts, ensuring the security and privacy of your own as well as your organization’s data and applications.
With advancements in technology, it is important to be aware that there are equally advanced ways in which people steal information belonging to others, and even more ways through which they can misuse that information. Therefore, it goes without saying that secure passwords are of prime importance.
Common Password-Related Mistakes
You can’t blame yourself for being naturally inclined to choose a simple password that will be easy to remember. Unfortunately, these are the very same passwords that are also easy to guess or crack with a hacking software. Remember that, if information about you that can be found online – your date of birth, favourite colour, pet’s name, and so on – is incorporated into your password, it becomes even more vulnerable.
Another mistake made by most people is that a common password is used across multiple online accounts. The problem with doing this is, if someone manages to crack your password to one account, you are giving them free access to the rest!
Writing down your password or saving it somewhere online? This is a very naive act that can put your entire online data at risk of being accessed and stolen easily. Some of the other mistakes you might be making when it comes to passwords is that you don’t change the factory-set or default password, you use the same password for too long, and so on.
Tips to Set Up a Secure Password
Create a long password with a minimum length of 10-12 characters
Use a combination of uppercase letters, lowercase letters, numbers, and special characters
Special characters need to spread out across the password and not be limited to the first or last place
Do not use the same password for multiple security points
Change your passwords every 1-3 months
Avoid using words with obvious references to your personal life
Avoid using dictionary words as a whole
Passwords in the Workplace
In the workplace, the importance of a secure password is further amplified because the breach of a corporate network can have consequences that will affect the entire business.
Employees, who are otherwise the biggest assets to a company or business, also become the weakest link in the security chain protecting its data. The reason? Poor password selection and the subsequent compromise to data security. A single password, if compromised, can open the security gates and let intruders in.
Combating Weak Passwords in the Workplace
A good password policy is the weapon of choice when it comes to combating the threat of weak passwords.
A password policy is a set of guidelines that help users set up strong and secure passwords. When a password policy is enforced, a user is not allowed to create a password that does not abide by these guidelines.
Some essential features of a password policy are:
1) Password Length & Complexity Requirement
The password policy ensures that every password created is of a minimum length (for example, at least 6 characters long) and needs to use a variety of character types (uppercase letters, lowercase letters, numbers, special characters).
2) Minimum & Maximum Password Age
This part of the password policy decides how often a password is to be changed. Ideally, a good password policy ensures the expiry of a password once in 3 months, so the user is forced to create a new password. However, if a policy prompts the user to change their password too often, they may be tempted to write it down or store it elsewhere. This, again, will compromise security.
3) Password History
When a user is prompted to change a password, he/she may tend to reuse a password they had earlier used for the same application. By enforcing a good password policy, users will not be allowed to reuse an old password at least for another 5 times.
4) Number of Failed Attempts
A password policy also establishes the maximum number of invalid attempts allowed before an account will be locked out temporarily. Once locked, the account may need administrator support to be unlocked and made accessible again.
Beyond Password Security
For companies and businesses that use highly-sensitive data, it may be required to go one step beyond just a good password policy that enforces strong passwords. In such cases, a two-factor or multi-factor authentication functionality may be enforced, where additional layers of security are integrated into the sign-in process.
With such a functionality, users will be required to re-validate their identity using one or more of the following:
A one-time password or PIN
A thumbprint or retina scan
A Yubikey, smart card, USB token, or magnetic strip card
Are your users’ weak passwords keeping you up at night? Speak to us to see how Akku can help with Password Policy Enforcement and Multi-factor Authentication.
The System for Cross-domain Identity Management (SCIM) is an open standard specification, designed to make user management easy. It essentially allows admins of cloud and on-premise networks to move users in and out of their systems quickly and easily. The system builds on inputs from existing user management schemas and allows the integration of powerful authentication models. It uses a common user schema in coordination with an extension model which allows for seamless migration of user data between different nodes of the system.
SCIM transmits user data between identity providers (like Akku by CloudNow) and service providers (SaaS applications) using a secure protocol. When this is used in conjunction with a robust authorization system, it gives rise to a powerful identity and access management solution. If not for SCIM, the IT departments of every organization would have to dedicate time and resource to managing access control, instead of simply automating the process.
How does SCIM help in Creating a Powerful Identity and Access Management Solution?
Like we mentioned earlier, SCIM enables the communication between the identity provider and an enterprise SaaS application which needs user information to process, create, modify or remove users from accessing a network. SCIM is built using REST and JSON to define and establish the roles of the client and server – in this case, the identity provider acts as the client and the SaaS application acts as the server.
Identity providers like Akku contain a directory of user identities which is normally extracted by the server. In most cases, the server can extract information from directories other than the identity providers as well. But migrating the data to an identity provider can significantly improve the security of the user management system. When the client or identity provider makes changes to any user information, it immediately reflects in the server or SaaS application by using the SCIM protocol. With SCIM, you can create, replace, delete, search and update user information.
The client or identity provider can also view the data present on the server and record any mismatches. If irregularities between the client and server are not immediately noticed and rectified, it could lead to a potential security breach.
How can Akku help you?
With organizations moving their operations to the cloud at breakneck speeds, the need to streamline and implement a Single Sign-on solution is constantly rising. Akku is one of the best Identity and Access Management Solutions available in the market, allowing you to integrate with third party applications as well as our own suite, to take your identity and user management efforts to the next level. This simplifies the work of your organization’s cloud or on-premise network administrators to grant access to several users and applications. For your users, this means remembering only one set of credentials for several applications.
The European Union enforced the General Data Protection Regulation (GDPR) in May 2018 with three main aims: to harmonize data privacy laws across Europe, to protect and empower the data privacy of all EU citizens and to reshape the way organizations across the region approach data privacy. As you can see “data privacy” is the keyword in all three of the above mentioned aims. With multiple data breaches coming to light in the recent years, even from several of the world’s biggest corporates, the European Union has enforced stringent measures to regulate the use and prevent the misuse of citizens’ data through the GDPR.
Compliance and Consequences
As stated specifically in the GDPR, all enterprises (whether businesses or organizations) must take a “high level of protection of personal data” as one of their top priorities so that the “abuse or unlawful access or transfer” of such data may be prevented. If data is breached, or if GDPR procedures are compromised, the enterprise will face serious penalties. The fine for the non-compliance to GDPR for breach of data could be up to €20 million or 4% of annual global turnover, whichever is higher, depending on the type and extent of the breach.
This applies not only to enterprises within the EU, but also to those that may be located outside and offer goods or services of any type to the EU. The GDPR rules also apply to cloud controllers and processors.
The Emphasis on Passwords
Interestingly, the GDPR does not place any direct regulations on the way passwords are created or used. However, when it comes to the protection of online data, it’s hard to argue against securing passwords being the logical first step. On the one side, businesses that provide access to customers through an online portal typically ensure that they are creating secure passwords to sign in to by enforcing password policies that define their length and other parameters.
However, the slip often occurs when the employees of these enterprises are allowed to create weak passwords for accessing in-house applications. What is often forgotten is that these applications also carry sensitive data that belong to both the enterprise and its customers. A compromise here can cost the enterprise more than just the data; it will cost its credibility as well.
A strong password policy, therefore, becomes a key first step in the path to GDPR compliance.
The Inevitability of a Password Policy
By enforcing a strong password policy, administrators can ensure that users of an enterprise’s applications set up and use only passwords that are secure and, therefore, much less susceptible to brute force attacks and other hacking attempts.
A password policy defines and enforces a set of rules that include the minimum length, acceptable combination of small and upper case letters, use of numbers and special characters, expiration period of passwords and so on.
Without a password policy, the administrators of an enterprise would have no control over the type of passwords their users set, and would have their hands tied when it comes to situations that lead to a data breach, making it hard to demonstrate the GDPR’s requirement of a “high level of protection of personal data”.
This makes a strong password policy a critical requirement for every on-premise as well as cloud-based application, both for data security and to work towards complying with this aspect of the GDPR.
The Hybrid and Multi Cloud Conundrum
Unfortunately, setting in place a password policy across all of an enterprise’s applications is much easier said than done.
Most enterprises use a wide range of applications across different platforms – both cloud-based and on-premise – with each application operating on different technologies and each with its own identity management and password policy, controlling how users set up passwords in each application can often be an expensive and time consuming process.
Implementing a common bridge layer across of the applications used by the enterprise in the form of an Identity and Access Management (IAM) solution to act as the identity provider (IdP) across all applications is the best way to overcome this challenge.
The Akku Solution
Akku is an identity and access management solution that integrates all of the on-premise and cloud-based applications of an enterprise, providing a single platform for administrators to control employee access, permissions, and levels of control within its different applications.
With Akku playing the role of the identity provider (IdP), it enables administrators to set up a single password policy that will instantly be applied to all of the applications that are accessed by a user at the workplace. This password policy holds good, irrespective of whether the application is on-premise or cloud-based, or across different platforms. Akku also allows for the secure resetting of passwords, as specified by GDPR standards. Besides password policy enforcement, Akku also utilizes a custom salted-hash function, users’ credentials are also encrypted to ensure a high level of security.
Want to explore a quick and hassle-free password policy implementation across your enterprise applications? Get in touch with us today at sales@akku.work
An array of information being stored online comes with major security risks. Therefore safeguarding data is an important consideration at any organization. And the security of your data relies heavily on the strength of your users’ passwords. The stronger your passwords, the more secure your data! It is important for administrators to drive a strong password policy enforcement, as it is the first layer of defence against black hat hackers and scammers.
A password policy is a set of rules created to upgrade an application’s security by requiring its users to frame a strong password and to utilize it in an appropriate way.
Why is Securing your Border Vital?
In today’s scenario setting up unique passwords for multiple applications is a burden for any user. Most users rely on using a single password for multiple applications, which can put the organization’s data at risk.
This makes implementing a strong password policy essential in protecting your data. Additionally, setting a Password Policy forms a part of the policies or rules for an organization to comply with ISO and PCI certifications.
Top Four Factors for Password Policies
Enforcing a strong password policy in an organization is an uphill task. There are some fundamental norms which are followed by a majority of organizations.
1.Length: The longer the password, the more difficult it is to crack. Set a minimum of 8 characters for your users’ passwords.
2.Complexity: The level of security depends on the complexity of the password framed. Passwords must have a mix of uppercase characters (A-Z), lowercase characters (a-z), numbers (0-9) and punctuations ( eg. !, #, $,*).
3.Expiration: A best practice in improving password security is to have a periodic password expiry. Most often the validity is 30/45 days and at the end of expiry date, the user is forced to change their password.
4.Uniqueness: Require users to set a unique password that has not been used previously when they reset their password.
How Can a Forgotten Password be Securely Retrieved?
When a user logs in with the right password, he is permitted to access the organization’s applications. On the other hand, when a user logs in with incorrect credentials, if the organization allows SSPR (Self Service Password Reset) then the system prompts the user to reset the password on his own.
Here’s how it works – a window pops up with a certain number of questions, and when the user answers all the questions correctly, he is permitted to reset the password. However, this process leaves the door open to social engineering attacks by black hat hackers.
A safer approach is to disallow SSPR in the password policy of an organization. In this scenario, the only way to reset a user’s password is to reach out the admin – this is safer and does not allow any intrusion through social engineering, and therefore reduces the data security threat.
How can a Forgotten Password be Securely Retrieved
I shall write more about SSPR and social engineering in my next article.
Enforce a strong custom Password Policy across your organization using Akku’s Password Policy Enforcement feature which brings it all together for improved security.
Allowing your users to access your official data from anywhere and at any time sounds like a great idea! They can complete their work even when they are on the move by accessing your company’s cloud-based applications. So, why should we restrict access when it has all these pros?
When you permit unshackled access to your company’s applications from any location and device then you also expose your company’s sensitive data and apps to the risk of security or privacy breaches. The possibility of unauthorized access to your sensitive data is a major concern for any company using cloud-based applications.
Why do you need IP restriction?
IP-based access restriction is a great way to secure and protect your mission-critical business data outside your LAN by preventing access to your apps from any IP addresses other than your trusted whitelisted IP ranges.
How does IP-based restriction work?
An IAM solution offering IP-based restriction uses a customized SAML API and integrates with your cloud-based applications. That way, identity management is brought into a common platform across all service providers, with the IAM solution acting as the identity provider. With the identity provider enabling one point control, it is possible to restrict access to your applications only from permitted locations, regulations and IP addresses.
Why restrict based on device?
Device-based access restriction allows you to allow access for specific users only from authorized devices, to prevent misuse or loss of data – that way, users cannot access applications from devices that have not been approved for their use, and unauthorized people cannot access data from devices that may have been approved for other users.
How does device-based restriction work?
With many IAM solutions, device-based restriction is applied through the use of plugins – however more advanced solutions make use of a certificate-based authentication method which has the major advantage of being tamper proof.
A secure certificate-based authentication is completely platform and browser independent and enables cloud administrators to provide or revoke access to SaaS based applications only from specific devices, even when they are outside the office network. Restricting access based on device helps to minimize data breaches and provides the right access to the right people.
Cloud technology has broken several operational barriers to make remote data access easy. It allows you to scale your business with minimal cost while securely holding business-critical data and applications. But with all these advantages comes a catch – managing personnel access for all the applications and files in your network has become increasingly cumbersome.
Why does your organization need an Identity and Access Management Solution?
Managing the credentials of all your employees across all the verticals of even a small to mid sized organization is time-consuming. It can drain the productivity of your company’s Human Resource and IT management teams. They are valuable resources who could otherwise focus on their core competencies to help you grow your business.
In addition to this, securing your network from breaches and other threats can be challenging with so many people accessing your cloud from various devices and locations. If your network is compromised, all your critical business data is compromised along with it.
A strong Single Sign-on (SSO) function is at the heart of an IAM solution. The first step in implementing an SSO is to determine and streamline the role of the identity provider (IdP). The IdP is responsible for bringing all the applications and data on your cloud network to a centralized platform. From this platform, access and identity services are managed through a customized Security Assertion Markup Language (SAML). When a high end, customizable SAML is integrated with your enterprise cloud network, it can result in a secure Single Sign-on solution.
With a cloud SSO setup, you can provide each member of your organization with single login credentials for any or all the applications in your cloud network. With your own powerful Identity Provider, you can redirect all access authentications to a safe and fast network. With this setup in place, it is possible to consolidate a single node in your network to control access to your entire organization’s cloud network.
Features of an IAM System
With an efficient Identity and Access Management system, you can accomplish so much more than just rudimentary monitoring of your cloud network. It will come with a well rounded set of features which allows you to control your cloud in a convenient platform. If your network is fitted with a powerful cloud IAM solution, it will automatically come with provisions in place to handle password standardization and multi-factor authentication frameworks.
Single Sign-on
Allocating a single set of credentials for your employees to access relevant data and applications is made easy by implementing an SSO solution for your cloud network. As the admin of your network, it also becomes simple for you to handle access operations in a single dashboard. In addition to this, if the need arises for a user to be removed, it can be done in a few short steps instead of removing access individually for all your applications. When all of this comes together seamlessly, it results in improved productivity across your organization.
Multi-factor Authentication
Sometimes, in spite of the password protection measures you have implemented to secure your cloud, you might feel the need to bring in an additional layer of security to protect all your critical business applications. When that need arises, a well structured IAM solution allows you to keep in place, a multi-factor authentication system. It ensures that your system is insulated against remote attacks and prevents unauthorized access from getting a foothold in your secure network. This will enable you to extract data from TOTPs, thumbprint scanners or even Yubikeys and verify the users accessing your cloud network.
Password Policy Enforcement
Another challenge faced while trying to secure a cloud network is the varying standards of all the passwords of all the users who access it. The difference in standards can make breaches easier to happen and there rises a need for standardization of all the password credentials issued to the users of your cloud. But with an IAM solution, you can set the minimum standard required to set a password. With an effective password policy enforcement, you can rest assured that all your critical data is protected irrespective of the number of service providers you are associated with. It consolidates all the applications on your network under a single identity and verifies that all the passwords required to access your network comply with PCI and ISO/IECt standards.
Securing your cloud with an effective Identity and Access Management solution can empower you to control identity and access across your cloud environment. In addition to this, an IAM solution helps you improve data security, privacy, standards compliance, and productivity.
